The EDI 870 Order Status Report transaction set is commonly used by vendors to report on the current status of a customer’s order. Each status report transaction refers to a customer’s single order but it can involve multiple previously-sent purchase orders. The 870 is replacing what is known as a Paper Status Report, which provides details on where an order is in production. EDI 870 can include but is not limited to:
- Vendor Details
- Order Status Details
- Explanation Of Status
- Reference Identifying The Specific Order
- Details Of Order: Price, Quantity, Item, Etc.
The EDI 870 transaction can be implemented to report complete orders, focusing on line items within an order or selected products/services in that purchase order. It may also be used to update the supplier’s shipment schedule or delivery dates. The 870 could be sent as a result of an Order Status Inquiry (EDI 869 transaction) that’s received from a trading partner. In addition to that, 870 transactions could potentially be used to prearranged schedules but only when inventory is allocated to such an order.
EDI 870 Specifications
This X12 Transaction Set contains the format and establishes the data contents of the Order Status Report Transaction Set (870) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report on the current status of;
- Purchase Orders
- Purchase Orders For Specific Customers (All or Select)
- Line Items Of The Purchase Order
- Select Products/Services On Purchase Order
- Requirement Forecast
The EDI 870 transaction set can also be used to report on the current status of single or multiple requisitions. The report format allows for the inclusion of “reasons” relative to the status. This transaction set can also be used to provide updates on a supplier’s scheduled shipment or specific delivery dates. This transaction set can result from either an inquiry or a prearranged schedule agreed to by the trading partners.