The EDI 862 Shipping Schedule transaction set is responsible for accounting shipping requirements. These shipping instructions would replace those forecasted in a previous Planning Schedule 830 transaction, though the 862 does not actually replace the 830.
862 transactions are important for supporting Just-in-Time (JIT) manufacturing because they provide detailed shipping requirements more frequently versus EDI 830 Planning Schedule. In the Just-in-Time environment, an 862 can be triggered based on product usage. For example, when a quantity of an item in inventory is below a set restock level, EDI 862 can be used to send a notification to the supplier to replenish that item right away.
Now, the 830 Planning Schedule document works in conjunction with the 862 transaction to support Just-in-Time manufacturing. The forecast data from a 830 can help the supplier manage resources and materials. By doing so, it ensures the on-hand inventory is rightly available when the supplier receives an 862 from its customer with instructions to ship that item. Instructions to ship an item can always change, especially in a real-time. When it does, the 862 transaction can be used, it can provide the changes needed to the previous 862 instructions.
Those changes could include but are not limited to;
- An Increase For Order Quantity
- A Decrease For Order Quantity
- Changing The Shipping Date
Due to this, manufacturers may end up sending numerous 862 requirements, it could be for the same item, it could be on the same day.
EDI 862 Specification
This X12 Transaction Set contains the format and establishes the data contents of the Shipping Schedule Transaction Set (862) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used by a customer to relay the exact shipping schedule requirements to a supplier. The shipping schedule transaction set will contain specific shipping and delivery information transmitted from a previous planning schedule transaction, but it wouldn’t replace the 830 transaction set.
The shipping schedule transaction set would not be used to authorize labor, resources, materials, etc. Also, this transaction set follows best practice of the Just-In-Time (JIT) manufacturing model by giving the customer the ability to issue specific shipping schedule requirements on a more frequent basis, like daily shipping schedules versus weekly planning schedules.
It’s important to note that the shipping schedule transaction can also give the customer location the opportunity to issue shipping requirements independent of other customer locations when planning schedule transactions are issued by a consolidated scheduling organization.